Senior Resource Management Assistant at IOM

Reference Number: VN2024-001
Position Title: Senior Resource Management Assistant
Duty Station: Accra, Ghana
Classification: G-7
Type of Appointment: One Year Fixed Term with possibility of extension
Estimated Start Date: As soon as possible
Closing Date: 21st February, 2024

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental, and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

Context:

Under the overall supervision of the Chief of Mission (CoM) in Ghana and direct supervision of the Senior Resources Management Officer (SRMO); and, in collaboration with relevant units at Headquarters and the Administrative Centres, the successful candidate will be responsible and accountable for managing the resources management functions in Ghana Migration Health Assessment Centre.

Responsibilities and Accountabilities

1. Provide overall support to the Resources Management Unit (RMU) in financial, procurement, human resources and other administrative activities;
2. Monitor, process and reconcile financial transactions and payments to staff and suppliers in a timely manner, maintain financial records using the IOM Enterprise Resource Planning (ERP) System in line with IOM financial regulations;
3. Contribute to the monitoring of budget versus actual financials for the operational activities of the Regional Office or Country Office;
4. Review validity checks on monthly payroll projectization results of the Regional Office or Country Office;
5. Review the impresa accounts and guarantee the safe custody of all available cash;
6. Contribute to the preparation of the Regional Office of Country Office monthly accounts closure in compliance with the accounts closure checklist;
7. Contribute to the preparation of budgets and accounting, financial, statistical and donor reports complying with relevant donor requirements;
8. Oversee a filing system and ensure that all RMU documents and paid vouchers are properly filed and updated in the order in which they are entered in PRISM;
9. Validate that all Travel Authorizations are duly completed before staff are authorized to travel and validate that all TAs and expense claims are duly completed, and all supporting documents are attached prior to dispatch for computation and reimbursement;
10. Provide general guidance and oversight on accounting, financial policies and procedures to the Regional Office or Country Office Units as required;
11. Oversee the office asset inventory in line with IOM Assets inventory policy and maintain an updated asset inventory report;
12. Oversee procurement activities including obtaining quotations, preparing evaluations and recommendations, issuing Purchase Requisitions (PR) Purchase Orders (PO) or Service Agreements (SA) and delivery of goods/services in accordance to IOM procurement guidelines;
13. Assist in developing and enhancing tools and guidelines in the areas of mission risk-assessment reviews, monitoring, and reporting;
14. Act as the contract administration focal point in coordinating with the IOM Office of Legal Affairs (LEG) and finalise draft legal agreements;
15. Liaise with the Regional Offices, Country Offices, MAC, and PAC with regard to the financial and administrative activities as required; and,
16. Perform other duties as may be assigned.

Required Qualifications and Experience:

Education

• University degree in Accounting, Commerce, Business Administration with five years of relevant professional experience; or
• High school diploma with seven years of relevant professional experience
• Professional certification as Chartered Accountant (CA) or Certified Public Accountant (CPA), Chartered Institute of Management Accountants (CIMA), or Association of Chartered Certified Accountants (ACCA) is an advantage.

Experience

• Experience in financial administration including financial management, accounting, budgeting and audit;
• Experience in human resources, procurement and logistics;
• Experience using an Enterprise Resource Planning system; and,
• Experience working in an international organisation an advantage.

Skills

• High level of computer literacy, good knowledge of MS Office, in particular in Excel;
• Excellent oral and written communication skills;
• Ability to work with national and international institutions;
• Ability to prepare clear and concise report;
• Demonstrated ability to and exercise sound judgment;
• Knowledge of International Public Sector Accounting Standards (IPSAS) an advantage; and,
Knowledge of SAP highly desirable.

Languages

REQUIRED

• For this position, fluency in English is required (oral and written).

DESIRABLE

• Working knowledge of another official UN language (Arabic, Chinese, Russian and Spanish) is an advantage

Competencies

• The incumbent is expected to demonstrate the following values and competencies:
• VALUES – All IOM staff members must abide by and demonstrate these five values:
• Inclusion and respect for diversity: Respects and promotes individual and cultural differences.
• Encourages diversity and inclusion.
• Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
• Courage: Demonstrates willingness to take a stand on issues of importance.
• Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.

CORE COMPETENCIES – Behavioural indicators – Level 2

• Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: Produces and delivers quality results in a service-oriented and timely manner.
• Is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
• Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
• Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.

MANAGERIAL COMPETENCIES – Behavioural indicators – Level 2

• Leadership: Provides a clear sense of direction, leads by example and demonstrates the ability to carry out the Organization’s vision. Assists others to realize and develop their leadership and professional potential.
• Empowering others: Creates an enabling environment where staff can contribute their best and develop their potential.
• Competencies and respective levels should be drawn from the Competency Framework of the Organization.
• Building Trust: Promotes shared values and creates an atmosphere of trust and honesty.
• Strategic thinking and vision: Works strategically to realize the Organization’s goals and communicates a clear strategic direction.
• Humility: Leads with humility and shows openness to acknowledging own shortcomings.

IOM’s competency framework can be found at this link: https://www.iom.int/sites/default/files/about-iom/iom_revised_competency_framework_external.pdf

Competencies will be assessed during a competency-based interview.

Other:

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
Appointment will be subject to certification that the candidate is medically fit for appointment and verification of residency, visa and authorizations by the concerned Government, where applicable.
Only candidates residing in either the country of the duty station or from a location in a neighbouring country that is within commuting distance of the duty station will be considered.

In all cases, a prerequisite for taking up the position is legal residency in the country of the duty station, or in the neighbouring country located within commuting distance, and work permit, as applicable.
Vacancies close at 23:59 local time Accra, Ghana on the respective closing date. No late applications will be accepted.

How To Apply:

Interested candidates are invited to submit their applications directly to accravacancies@iom.int by 21st February 2024 at the latest, specifying the vacancy reference number VN2024-001 and candidate’s full name in the subject line.

Only shortlisted candidates will be contacted.

Posting period:

From 08.02.2024 to 21.02.2024

No Fees:

IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.